Providing Food at Outreach & Family Engagement Events in Cambridge Public Schools

1. Do not use MixMenu, GrubHub, etc.
If you order through a 3rd party, the payment (and requisition, and W-9) would have to be set up for the 3rd party, not the restaurant. It is simpler to use a restaurant that will set up an account directly.

2. Make sure the vendor is set up in our purchasing system

  • Call AnnMarie Wright, Judy Doran, or Jean Sullivan in Purchasing at x6410 to check.
  • If not, ask if they will accept a Purchase Order instead of payment on delivery, and remind them not to charge sales tax. They will need to complete a W-9 before you place the order.

3. Do not forget to submit your receipt!

  • Submit the receipt to Accounts Payable with the Purchase Order # and Administrator signature.
  • In almost all cases they are expecting you to submit the Invoice the delivery driver hands to you, to Accounts payable – most restaurants do not bill CPS. Check with Purchasing or the restaurant to find out.
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