School Committee Agenda: June 5, 2018
From the Office of the Executive Secretary to the School Committee
School Committee - Regular Meeting June 5, 2018
A G E N D A
1. Public Comment (3 Minutes):
2. Student School Committee Report:
3. Presentation of the Records for Approval:
• Regular Meeting, May 15, 2018
• Roundtable on Athletics Program, May 22, 2018
4. Reconsiderations: None
5. Unfinished Business/Calendar:
#18-140, Motion by Emily Dexter, whereas the CPS district plan framework prioritizes equity of opportunity to learn and achieve; and
Whereas the City of Cambridge administration, in collaboration with the CPS administration, will soon commission an outside consultant to make recommendations about expanding access to Early Childhood Education in Cambridge;
The School Committee requests that the CPS administration request that the final report include explicit recommendations about the CPS JK program currently for 4-year-olds born between September 1 and March 31, specifically whether to:
• retain the current JK access and eligibility rules beyond 2018-2019;
• increase JK access to include all 4-year-olds, regardless of birth date, beginning in 2019-2020;
• provide JK access to all low-income 4-year-olds, regardless of birth date, beginning in 2019-2010;
• other options.
#18-142, Motion by Ms. Nolan, that whereas the district invests money in School Committee Member attendance at an educational conference each year, and whereas good management practices set up systems to capture lessons learned from such opportunities and ensure that relevant ideas are communicated, disseminated and considered for implementation, the School Committee wishes to establish a formal way for each conference attendee to report back, verbally and/or in writing, a summary of what was learned at the conference that might be helpful to achieve district goals and improve practices.
#18-143, Joint Motion by Ms. Nolan and Mr. Fantini, that whereas the district has a longstanding goal of program evaluation being used to direct initiatives and whereas the Compass summer program has been in operation for many years with a goal of supporting students, that the district provide a report on any past evaluations of the program effectiveness by the last meeting in June and further that the district ensure that this summer pre and post achievement assessment data for each student enrolled be provided in a report by the first meeting in September.
#18-144, Joint Motion by Mr. Fantini and Vice Chair Kelly, whereas strong internship programs have been proven to create success for student career and college aspirations, that the School Committee ask the Superintendent for a report describing our present internship program(s), and the district’s plan to create enhanced internship programs in our schools.
#18-146, Motion by School Committee Member Dexter, that whereas the district's strategic plan framework prioritizes equity of opportunity and achievement; and
Whereas students' Grade Point Average in high school can have a strong affect on their post-secondary opportunities;
The School Committee encourages the administration working collaboration with the CRLS Faculty Council to recommend a final Attendance Violation Policy that specifies consequences other than grade reduction for students who are frequently late or absent to class without acceptable reasons.
#18-147, Motion by Governance Sub-Committee, whereas Yom Kippur falls on a School Committee Regular Meeting, and
Whereas the School Committee seeks to reschedule the Regular Meeting in observance of the holiday,
Therefore be it resolved that the School Committee reschedule the September 18, 2018 Regular Meeting to September 25, 2018.
#18-148, Motion by Governance Sub-Committee, be it resolved that the School Committee adopt the Governance Sub-Committee’s Public Participation at School Committee Meetings guidelines
#18-149, Motion by Ms. Bowman, whereas the City of Cambridge released a Request for Proposals (RFP) to conduct a study of the existing and mixed delivery system of a pre-school program serving three and four-year-olds in the City of Cambridge; and
Whereas the RFP identifies an analysis of the impact of projected public-school enrollment growth on the space needs of Cambridge Public Schools; and
Whereas this study will provide crucial information that will impact the City of Cambridge Department of Human Service and the Cambridge Public School Department efforts to define and establish a framework for Universal Pre-Kindergarten in the City of Cambridge;
Therefore be it resolved that a Cambridge Public School Department representative be directly involved in this research effort and a Joint Roundtable between the City Council and School Committee be conducted to discuss the findings of the research;
Be it further resolved that the school department evaluate the current delivery model for the three-year-old and Junior Kindergarten program to determine if any adjustments will be needed to accommodate a future citywide universal pre-school program.
#18-150, Motion by Governance Sub-Committee,
WHEREAS, the School Committee is interested in continuing to foster a good working relationship with the Cambridge Education Association;
WHEREAS, the School Committee is interested in providing opportunities for the voice of educators through input from the Cambridge Education Association:
NOW THEREFORE, the School Committee amends the Rules of the School Committee as follows:
Section 4.2 of Chapter II of the Rules of the School Committee shall be amended by adding the following sentence to the end of the first paragraph of this section:
In an effort to encourage input from the Cambridge Education Association regarding items on the School Committee agenda, the Cambridge Education Association President may, at the discretion of the Chair of the School Committee, be allowed up to six (6) minutes during the public comment period to address items on the School Committee agenda.
and
Section 7 of Chapter I of the Rules of the School Committee shall be amended by adding the following sentence at the end of this section:
The Cambridge Education Association President will be invited by the Governance Subcommittee, on a periodic basis, to provide an update on the work of the Cambridge Education Association at a scheduled Governance Subcommittee meeting.
Further, that the School Committee will review these additions to the Rules of the School Committee after one year of implementation in order to determine whether these amendments should continue in place or be otherwise modified or deleted (first reading).
#18-151, that the Report of the April 23, 2018 AV Policy Ad Hoc Sub-Committee be accepted as presented.
#18-152, that the Report of the April 24, 2018 AV Policy Ad Hoc Sub-Committee be accepted as
presented.
6. Awaiting Reports: None
7. Superintendent’s Agenda:
7a. Presentations:
7b. CPS District Plan: District Plan Framework Update:
Overview School Climate Survey Design & Implementation
Dr. Sam Moulton, Research Director,
Irene Chen, Client Services, Panorama
Education, Jennifer Amigone, CPS
Director of Research, Assessment &
Evaluation
7c. Consent Agenda:
#18-157 FY2018 General Fund Budget Transfer to Capital Fund
#18-158 Approval of Cambridge Liaisons Invested In Families & Education AFSCME/AFL-CIO (LIFE/AFSCME) Collective Bargaining Agreement 9/1/19-8/31/21
#18-159 Approval of Revisions to Cambridge Public Rights and Responsibilities Handbook (first reading)
#18-160 Day & Residential Program Services not available from the Cambridge School Department.
#18-161 Contract Award: PJ Systems d/b/a HiQ Computers: Computer Hardware
#18-162 Contract Award: Apple Inc.: Computer Hardware
#18-163 Contract Award: Central Paper Products: Food Service Paper Products
#18-164 Contract Award: Fantini Baking Company: Bread Products
#18-165 Contract Award: New England Ice Cream Corp. Milk Products
#18-166 Contract Award: Thurston Foods, Inc.: Groceries
#18-167 Contract Award: A. Russo & Sons, Inc. Fresh Produce
#18-168 Contract Award: Sterling Business Products: FY19 Printing & Mailing Services
#18-169 Contract Award: School Specialty: FY19 Classroom Materials
#18-170 Gifts/Miscellaneous Receipts
8. Non-Consent Agenda:
9. School Committee Agenda (Policy Matters/Notifications/Requests for Information):
#18-171, Joint Motion by Emily Dexter and Mr. Kimbrough, that whereas the CPS district plan supports the whole child, socioemotional and academic learning for all students, as well as equity of curricular and extracurricular learning opportunities;
The School Committee's School Climate Subcommittee will work with the CPS and CRLS administration to review and revise the eligibility requirements for participating in all CRLS-sponsored extracurricular activities, including athletics and theater. The goals of the review will include ensuring that:
1) The requirements support students' academic motivation, academic achievement, positive attitudes toward school, and sense of belonging; and
2) The requirements are equitable across students and across extracurricular activities.
#18-172, Joint Motion by Mr. Fantini, Mayor McGovern and Vice Chair Kelly, whereas, CRLS has had a two-year relationship with The Council on International Educational Exchange, a non-profit organization (CIEE) promoting international education and exchange that was founded in 1947 and headquartered in Portland, Maine and
Whereas, CRLS has already been accepted as a GNS Partner School (Global Navigator School) qualifying CRLS up to $25,000 in scholarship opportunities each year and
Whereas, CRLS has participated in a Summer Abroad program https://www.ciee.org/go-abroad/high-school-study-abroad with 8 students in 2017 and with 9 students in 2018 (this coming summer) traveling to many different nations and
Whereas, 13 of our students received $50, 155 to date in merit need based scholarships and
Whereas, students can participate in three different kinds of opportunities: Language and Culture, Service and Leadership and Global Discovery and
Whereas the costs not covered for students are airfare, passport/visa, baggage fees or spending money provide obstacles for students and
Whereas global travel and understanding along with language learning skills are critical for success today for our students that
The School Committee vote to establish ‘‘Falcon Travel Fund” to be operated by Friends of Cambridge Rindge and Latin (FOCRLS), whose 11-year partnership with CRLS as a 501c3 organization providing funds that enhance access, equity, and opportunity at CRLS includes 8 years of administering financial support for academically-proficient, motivated, low-income students to participate in CRLS-authorized international and domestic trips is well established. And make a onetime payment, to be determined by the Superintendent, to be used as “seed funding” to provide scholarships for need based students with the expectation that FOCRLS will raise needed funds in the future to replenish this fund. Such funds to come from available year end balances or from Fiscal Year 2018 budget And Further,
That we seek school wide participation in the program especially thru our Guidance, Language and Administration departments and finally
That our participation after two years of participation in the program be reviewed
#18-173, Joint Motion by Ms. Nolan and Vice Chair Kelly, that whereas the budget included a new position for guidance at CRLS, that the School Committee asks that any recommendations by the Superintendent on the policy of allocation of guidance counselors to include input from CRLS staff, students and families as well as School Committee prior to adoption.
#18-174, Report of the Communication Sub-Committee, April 23, 2018
10. Resolutions (letters of congratulations, letters of condolence):
11. Announcements:
12. Late Orders:
13. Communications and Reports from City Officers:
School Committee - Regular Meeting June 5, 2018
A G E N D A
1. Public Comment (3 Minutes):
2. Student School Committee Report:
3. Presentation of the Records for Approval:
• Regular Meeting, May 15, 2018
• Roundtable on Athletics Program, May 22, 2018
4. Reconsiderations: None
5. Unfinished Business/Calendar:
#18-140, Motion by Emily Dexter, whereas the CPS district plan framework prioritizes equity of opportunity to learn and achieve; and
Whereas the City of Cambridge administration, in collaboration with the CPS administration, will soon commission an outside consultant to make recommendations about expanding access to Early Childhood Education in Cambridge;
The School Committee requests that the CPS administration request that the final report include explicit recommendations about the CPS JK program currently for 4-year-olds born between September 1 and March 31, specifically whether to:
• retain the current JK access and eligibility rules beyond 2018-2019;
• increase JK access to include all 4-year-olds, regardless of birth date, beginning in 2019-2020;
• provide JK access to all low-income 4-year-olds, regardless of birth date, beginning in 2019-2010;
• other options.
#18-142, Motion by Ms. Nolan, that whereas the district invests money in School Committee Member attendance at an educational conference each year, and whereas good management practices set up systems to capture lessons learned from such opportunities and ensure that relevant ideas are communicated, disseminated and considered for implementation, the School Committee wishes to establish a formal way for each conference attendee to report back, verbally and/or in writing, a summary of what was learned at the conference that might be helpful to achieve district goals and improve practices.
#18-143, Joint Motion by Ms. Nolan and Mr. Fantini, that whereas the district has a longstanding goal of program evaluation being used to direct initiatives and whereas the Compass summer program has been in operation for many years with a goal of supporting students, that the district provide a report on any past evaluations of the program effectiveness by the last meeting in June and further that the district ensure that this summer pre and post achievement assessment data for each student enrolled be provided in a report by the first meeting in September.
#18-144, Joint Motion by Mr. Fantini and Vice Chair Kelly, whereas strong internship programs have been proven to create success for student career and college aspirations, that the School Committee ask the Superintendent for a report describing our present internship program(s), and the district’s plan to create enhanced internship programs in our schools.
#18-146, Motion by School Committee Member Dexter, that whereas the district's strategic plan framework prioritizes equity of opportunity and achievement; and
Whereas students' Grade Point Average in high school can have a strong affect on their post-secondary opportunities;
The School Committee encourages the administration working collaboration with the CRLS Faculty Council to recommend a final Attendance Violation Policy that specifies consequences other than grade reduction for students who are frequently late or absent to class without acceptable reasons.
#18-147, Motion by Governance Sub-Committee, whereas Yom Kippur falls on a School Committee Regular Meeting, and
Whereas the School Committee seeks to reschedule the Regular Meeting in observance of the holiday,
Therefore be it resolved that the School Committee reschedule the September 18, 2018 Regular Meeting to September 25, 2018.
#18-148, Motion by Governance Sub-Committee, be it resolved that the School Committee adopt the Governance Sub-Committee’s Public Participation at School Committee Meetings guidelines
1. All members of the public are welcome and invited to attend Cambridge School Committee meetings and Sub-Committee meetings. The only meetings not open to the public are Executive Sessions, which usually focus on personnel issues, not school policies.
2. All members of the public are invited to speak at Regular School Committee meetings during the Public Comment period at the beginning of the meeting. Remarks should be limited to 3 minutes and should address a topic on the agenda. Anyone wishing to speak about a topic not on the agenda, or wishing to speak for more than 3 minutes, must request permission from the chair of the meeting. For Sub-Committee meetings, the chair of the meeting decides if members of the public can offer comments or participate in the discussion.
3. Please turn off your cell phones and pagers and refrain from private conversations during the meetings.
4. Members of the public attending School Committee meetings shall sit in designated public seating areas.
5. Those speaking at Public Comment should speak into the microphone and should begin by stating their name, address, and the topic on the agenda they are speaking about. If they wish to speak about a matter, not on the agenda, they must request permission from the chair of the meeting.
6. Those speaking at Public Comment should address their remarks to the entire School Committee, not to any individual Member or Members. In order to protect privacy, speakers may not speak about any school department staff, students, or parents by name.
7. Members of the public are asked to speak in a calm and respectful tone and to avoid shouting or acting in ways that might disrupt the meeting.
8. Members of the public attending meetings may wear buttons or clothing with messages, but may not bring posters or signs into the meeting room.
9. Anyone unable to attend a meeting in person may watch the proceedings live on Ch. 99 or live-streamed via the School Committee Meeting webpage. Videos of regular meetings are also archived on the Committee Meeting webpage: https://www.cpsd.us/school_committee/school_committee_meetings
10. Regular School Committee meetings are typically held the first and third Tuesday of every month. Meeting information, including agendas and meeting minutes, are found on the CPSD School Committee webpage
#18-149, Motion by Ms. Bowman, whereas the City of Cambridge released a Request for Proposals (RFP) to conduct a study of the existing and mixed delivery system of a pre-school program serving three and four-year-olds in the City of Cambridge; and
Whereas the RFP identifies an analysis of the impact of projected public-school enrollment growth on the space needs of Cambridge Public Schools; and
Whereas this study will provide crucial information that will impact the City of Cambridge Department of Human Service and the Cambridge Public School Department efforts to define and establish a framework for Universal Pre-Kindergarten in the City of Cambridge;
Therefore be it resolved that a Cambridge Public School Department representative be directly involved in this research effort and a Joint Roundtable between the City Council and School Committee be conducted to discuss the findings of the research;
Be it further resolved that the school department evaluate the current delivery model for the three-year-old and Junior Kindergarten program to determine if any adjustments will be needed to accommodate a future citywide universal pre-school program.
#18-150, Motion by Governance Sub-Committee,
WHEREAS, the School Committee is interested in continuing to foster a good working relationship with the Cambridge Education Association;
WHEREAS, the School Committee is interested in providing opportunities for the voice of educators through input from the Cambridge Education Association:
NOW THEREFORE, the School Committee amends the Rules of the School Committee as follows:
Section 4.2 of Chapter II of the Rules of the School Committee shall be amended by adding the following sentence to the end of the first paragraph of this section:
In an effort to encourage input from the Cambridge Education Association regarding items on the School Committee agenda, the Cambridge Education Association President may, at the discretion of the Chair of the School Committee, be allowed up to six (6) minutes during the public comment period to address items on the School Committee agenda.
and
Section 7 of Chapter I of the Rules of the School Committee shall be amended by adding the following sentence at the end of this section:
The Cambridge Education Association President will be invited by the Governance Subcommittee, on a periodic basis, to provide an update on the work of the Cambridge Education Association at a scheduled Governance Subcommittee meeting.
Further, that the School Committee will review these additions to the Rules of the School Committee after one year of implementation in order to determine whether these amendments should continue in place or be otherwise modified or deleted (first reading).
#18-151, that the Report of the April 23, 2018 AV Policy Ad Hoc Sub-Committee be accepted as presented.
#18-152, that the Report of the April 24, 2018 AV Policy Ad Hoc Sub-Committee be accepted as
presented.
6. Awaiting Reports: None
7. Superintendent’s Agenda:
7a. Presentations:
7b. CPS District Plan: District Plan Framework Update:
Overview School Climate Survey Design & Implementation
Dr. Sam Moulton, Research Director,
Irene Chen, Client Services, Panorama
Education, Jennifer Amigone, CPS
Director of Research, Assessment &
Evaluation
7c. Consent Agenda:
#18-157 FY2018 General Fund Budget Transfer to Capital Fund
#18-158 Approval of Cambridge Liaisons Invested In Families & Education AFSCME/AFL-CIO (LIFE/AFSCME) Collective Bargaining Agreement 9/1/19-8/31/21
#18-159 Approval of Revisions to Cambridge Public Rights and Responsibilities Handbook (first reading)
#18-160 Day & Residential Program Services not available from the Cambridge School Department.
#18-161 Contract Award: PJ Systems d/b/a HiQ Computers: Computer Hardware
#18-162 Contract Award: Apple Inc.: Computer Hardware
#18-163 Contract Award: Central Paper Products: Food Service Paper Products
#18-164 Contract Award: Fantini Baking Company: Bread Products
#18-165 Contract Award: New England Ice Cream Corp. Milk Products
#18-166 Contract Award: Thurston Foods, Inc.: Groceries
#18-167 Contract Award: A. Russo & Sons, Inc. Fresh Produce
#18-168 Contract Award: Sterling Business Products: FY19 Printing & Mailing Services
#18-169 Contract Award: School Specialty: FY19 Classroom Materials
#18-170 Gifts/Miscellaneous Receipts
8. Non-Consent Agenda:
9. School Committee Agenda (Policy Matters/Notifications/Requests for Information):
#18-171, Joint Motion by Emily Dexter and Mr. Kimbrough, that whereas the CPS district plan supports the whole child, socioemotional and academic learning for all students, as well as equity of curricular and extracurricular learning opportunities;
The School Committee's School Climate Subcommittee will work with the CPS and CRLS administration to review and revise the eligibility requirements for participating in all CRLS-sponsored extracurricular activities, including athletics and theater. The goals of the review will include ensuring that:
1) The requirements support students' academic motivation, academic achievement, positive attitudes toward school, and sense of belonging; and
2) The requirements are equitable across students and across extracurricular activities.
#18-172, Joint Motion by Mr. Fantini, Mayor McGovern and Vice Chair Kelly, whereas, CRLS has had a two-year relationship with The Council on International Educational Exchange, a non-profit organization (CIEE) promoting international education and exchange that was founded in 1947 and headquartered in Portland, Maine and
Whereas, CRLS has already been accepted as a GNS Partner School (Global Navigator School) qualifying CRLS up to $25,000 in scholarship opportunities each year and
Whereas, CRLS has participated in a Summer Abroad program https://www.ciee.org/go-abroad/high-school-study-abroad with 8 students in 2017 and with 9 students in 2018 (this coming summer) traveling to many different nations and
Whereas, 13 of our students received $50, 155 to date in merit need based scholarships and
Whereas, students can participate in three different kinds of opportunities: Language and Culture, Service and Leadership and Global Discovery and
Whereas the costs not covered for students are airfare, passport/visa, baggage fees or spending money provide obstacles for students and
Whereas global travel and understanding along with language learning skills are critical for success today for our students that
The School Committee vote to establish ‘‘Falcon Travel Fund” to be operated by Friends of Cambridge Rindge and Latin (FOCRLS), whose 11-year partnership with CRLS as a 501c3 organization providing funds that enhance access, equity, and opportunity at CRLS includes 8 years of administering financial support for academically-proficient, motivated, low-income students to participate in CRLS-authorized international and domestic trips is well established. And make a onetime payment, to be determined by the Superintendent, to be used as “seed funding” to provide scholarships for need based students with the expectation that FOCRLS will raise needed funds in the future to replenish this fund. Such funds to come from available year end balances or from Fiscal Year 2018 budget And Further,
That we seek school wide participation in the program especially thru our Guidance, Language and Administration departments and finally
That our participation after two years of participation in the program be reviewed
#18-173, Joint Motion by Ms. Nolan and Vice Chair Kelly, that whereas the budget included a new position for guidance at CRLS, that the School Committee asks that any recommendations by the Superintendent on the policy of allocation of guidance counselors to include input from CRLS staff, students and families as well as School Committee prior to adoption.
#18-174, Report of the Communication Sub-Committee, April 23, 2018
10. Resolutions (letters of congratulations, letters of condolence):
11. Announcements:
12. Late Orders:
13. Communications and Reports from City Officers: