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School Committee Meeting Agenda: June 19, 2018

From the Office of the Executive Secretary to the School Committee

School Committee - Regular Meeting June 19, 2018

A G E N D A

1. Public Hearing on the Revisions to the Cambridge Public Schools Rights and
Responsibilities Handbook (3 Minutes):

1a. Public Comment (3 Minutes):

2. Student School Committee Report: None

3. Presentation of the Records for Approval:
• Regular Meeting, June 5, 2018

4. Reconsiderations: None

5. Unfinished Business/Calendar:

#18-171, Joint Motion by Emily Dexter and Mr. Kimbrough, that whereas the CPS district plan supports the whole child, socio/emotional and academic learning for all students, as well as equity of curricular and extracurricular learning opportunities;
The School Committee's School Climate Subcommittee will work with the CPS and CRLS administration to review and revise the eligibility requirements for participating in all CRLS-sponsored extracurricular activities, including athletics and theater. The goals of the review will include ensuring that:
1) The requirements support students' academic motivation, academic achievement, positive attitudes toward school, and sense of belonging; and
2) The requirements are equitable across students and across extracurricular activities.
(McGovern 6-5-18)

#18-172, Joint Motion by Mr. Fantini, Mayor McGovern and Vice Chair Kelly, whereas, CRLS has had a two-year relationship with The Council on International Educational Exchange, a non-profit organization (CIEE) promoting international education and exchange that was founded in 1947 and headquartered in Portland, Maine and

Whereas, CRLS has already been accepted as a GNS Partner School (Global Navigator School) qualifying CRLS up to $25,000 in scholarship opportunities each year and

Whereas, CRLS has participated in a Summer Abroad program https://www.ciee.org/go-abroad/highschool-study-abroad with 8 students in 2017 and with 9 students in 2018 (this coming summer) traveling to many different nations and
Whereas, 13 of our students received $50, 155 to date in merit need based scholarships and

Whereas, students can participate in three different kinds of opportunities: Language and Culture, Service and Leadership and Global Discovery and

Whereas the costs not covered for students are airfare, passport/visa, baggage fees or spending money provide obstacles for students and

Whereas global travel and understanding along with language learning skills are critical for success today for our students that The School Committee vote to establish ‘‘Falcon Travel Fund” to be operated by Friends of Cambridge Rindge and Latin (FOCRLS), whose 11-year partnership with CRLS as a 501(c) 3 organization providing funds that enhance access, equity, and opportunity at CRLS includes 8 years of administering financial support for academically-proficient, motivated, low-income students to participate in CRLS-authorizedinternational and domestic trips is well established. And make a onetime payment, to be determined bythe Superintendent, to be used as “seed funding” to provide scholarships for need based students with
the expectation that FOCRLS will raise needed funds in the future to replenish this fund. Such funds to come from available year end balances or from Fiscal Year 2018 budget And Further,

That we seek school wide participation in the program especially thru our Guidance, Language and Administration departments and finally

That our participation after two years of participation in the program be reviewed. (Dexter 6-5-18)

6. Awaiting Reports: None

7. Superintendent’s Agenda:

7a. Presentations: None

7b. CPS District Plan: District Plan Framework Update
Year 1 Implementation…………Dr. Kenneth N. Salim, Superintendent of Schools

7c. Consent Agenda:
#18-174 Recommendation: Approval of Cambridge Education Association Unit C Collective Bargaining Agreement 7/1/18-6/30/21

#18-175 Recommendation: Approval of Cambridge Education Association Unit D Collective Bargaining Agreement 9/1/18-8/31/21

#18-176 Recommendation: Approval of Agreement between the Cambridge School Committee & the Cambridge Education Association

#18-177 Recommendation: Approval of Revisions to Cambridge Public Rights and Responsibilities Handbook (Second Reading)

#18-178 Recommendation: Day & Residential Program Services not available from the Cambridge School Department.

#18-179 Recommendation: Contract Award: S.P. & R Transportation of N.H., Inc.: Homeless Student Transportation Services

#18-180 Recommendation: Contract Award: Hummingbird Transportation: Student Transportation Services

#18-181 Recommendation: Contract Award: Bain Pest Control Services: Pest Management

#18-182 Recommendation: Contract Award: Casey EMI: FY19 CustodialSupplies & Equipment

#18-183 Recommendation: Contract Award: F. W. Webb: FYHVAC Supplies

#18-184 Recommendation: Contract Award: MD Stetson: FY19 Custodial Supplies

#18-185 Recommendation: Contract Award: Metropolitan Pipe: FY19 Plumbing Supplies

#18-186 Recommendation: Contract Award: NorthEast Electrical Distributors: FY19 Electrical Supplies

#18-187 Recommendation: Contract Award: Applied Behavior Learning: Special Education Services

#18-188 Recommendation: Contract Award: Boston Behavior Learning: Special Education Services

#18-189 Recommendation: Contract Award: Cambridge Health Alliance: Special Education Services

#18-190 Recommendation: Contract Award: Center for Autism & Related Disorders Inc.: Special Education Services

#18-191 Recommendation: Contract Award: Perkins School for the Blind: Special Education Services

#18-192 Recommendation: Contract Award: Riverside Community Care: Special Education Services

#18-193 Recommendation: Contract Award: Roman Music Therapy: Special Education Services

#18-194 Recommendation: Contract Award: All Star Staff: Nursing Services

#18-195 Recommendation: Contract Award: ReadyNurse: Nursing Services

#18-196 Recommendation: Contract Award: EI US, LLC.: Tutoring Services

#18-197 Recommendation: Contract Award: Easter Seals Massachusetts: Contract Staffing Services

#18-198 Recommendation: Contract Award: Delta T Group: Contract Staffing Services

#18-199 Recommendation: Contract Award: Cambridge Health Alliance: Assessment Diagnostic & Liaison Services

#18-200 Recommendation: Contract Award: Cambridge Ctr. For Neuropsychology & Learning: Neuropsychological Evaluations

#18-201 Recommendation: Contract Award: Baystate Interpreters: Translation Services

#18-202 Recommendation: Gifts/Miscellaneous Receipts

#18-203 Recommendation: Grant Award: FY19 Food Services Program Appropriation (SC00402)

#18-204 Recommendation: Grant Award: Coordinated Family & Community Engagement (SC19851)

#18-205 Recommendation: Grant Award: HGSE Residency (SC19116)
8. Non-Consent Agenda:

9. School Committee Agenda (Policy Matters/Notifications/Requests for Information):

#18-206, Motion by School Committee Member Emily Dexter, whereas the administration is investigating possibilities for extending the school day; and
Whereas this would be a major policy change requiring input from the public and the entire School Committee; The School Committee will have a preliminary roundtable discussion about the advantages, disadvantages, and costs associated with extending the school day. This roundtable will be held before November 21, 2018.

#18-207, Motion by Governance Sub-Committee, that the Rules of the School Committee be amended in Chapter II entitled Rules of Procedure, in Section 1, entitled School Committee Business, by striking out the word Thursday in the first sentence and inserting in place thereof the word Wednesday; in order to allow the Executive Secretary to prepare the Agenda in a timely manner and have the Order of Business
of the upcoming regular meeting posted to the website.

#18-208, Joint Motion by School Committee Member Dexter, Mr. Fantini, and Mr. Kimbrough, whereas the CPS Innovation Agenda is beginning its 7th year in 2018-2019; and
Whereas many CPS elementary and upper school parents and caregivers have demonstrated a commitment to helping create CPS schools that live up to the equitable and dynamic vision articulated in the Innovation Agenda;
The School Committee requests that the administration work with urgency, in 2018-2019, to engage all stakeholders in the process of designing and transforming CPS schools serving grades preK-5 and grades 6-8. Stakeholders include students, parents, caregivers, educators, members of Cambridge’s multiple communities, and all School Committee members. Potential efforts include forming school task forces, holding own meetings, hosting public design sessions, seeking the input of experts internal and external to CPS, and other actions that will engage all stakeholders in a dynamic, collaborative process of rapid and transformative school improvement in grades preK-5 and 6-8.
The School Committee further requests that supplementary staffing and other resources be made readily available to these grades in 2018-2019, in order to ensure that CPS moves quickly and with urgency toward achieving the student outcomes specified in the district plan, particularly closing achievement and opportunity gaps that begin in the earliest grades and manifest in large achievement gaps in grade 8.

#18-209, Joint Motion by Ms. Nolan and Mr. Fantini, whereas the district vision is a commitment to joyful rigorous learning and
Whereas the district has a long history of supporting students who have already mastered class material to be placed in an appropriate class, including students in the middle grades who know the math content, and
Whereas students entering the district are given the opportunity to have their knowledge assessed, that the School Committee supports all students and
Further that the administration is directed to ensure that all students who have completed math studies and have requested a placement test in sixth or seventh grade be assessed either by the end of the school year orby mid August to ensure an appropriate instruction can be delivered.

#18-210, Joint Motion by Ms. Nolan and Mr. Kimbrough, whereas the importance of having a diverse work staff is a district goal and

Whereas there is some evidence that having role models of caring male teachers in younger grades is positive for all students, and

Whereas there has not been a gender equity goal, and

Whereas CPS elementary school male staff range from a low of 4% to a high of 25% for teachers, and a low of 3% and a high of 18% for all staff, the School Committee establishes a goal of having 25% of staff in K-5 be male, and

Further that a goal for achieving a more even percentage of teachers of all genders in the upper schools and high school across disciplines be established and included in the Dynamic Diversity goals.

Attachment: 2017-18 Race/Ethnicity & Gender Staffing Report (School) for Teacher by Full-time Equivalents and by Full-time Equivalents

#18-211, Joint Motion by Mayor McGovern, Ms. Nolan & Ms. Bowman,

Whereas: The members of the Family Engagement and Partnership subcommittee of the Birth-3rd Grade Partnership, with input and endorsement from many stakeholders
developed a family engagement shared value statement for everyone who works with
families in the City of Cambridge; and

Whereas: The stakeholders include members of the Birth-3rd Grade Partnership Steering Committee and Subcommittees, Family Policy Council, Cambridge Public Schools, Agenda for Children Out of School Time Initiative, 0-8 Council, College Success Initiative, and other community partners; and

Whereas: The statement reflecting our commitment and understanding of family engagement is: “Children and teens thrive when policy makers, schools, and city and community organizations partner with families to actively support children’s learning, development, and well-being. It is our shared responsibility to engage each other in meaningful and culturally respectful ways. This effort is continuous across a child’s
life from birth to adulthood and carried out everywhere they learn and grow.”; and

Whereas: The statement puts forwards that family engagement is carried out everywhere; this resolution is being submitted to both the City Council and the School Committee to reflect the broad, collaborative understanding and commitment Cambridge holds in the area of engagement; and

Whereas: This statement will be used as the foundation for all the family engagement work done in the City of Cambridge—including but not limited to teachers, policy makers, principals, guidance counselors, family liaisons, child care providers, home visitors, and health care and family support professionals; and

Whereas: This family engagement commitment is compatible with many family engagement frameworks (ie. DESE Fundamentals and the National Family, School, and Community Engagement Working Group); and

Whereas: This statement is our shared value and commitment to family engagement, however, it is important to note that the implementation will look different depending on the context; and

Whereas: The underlying principles reflected in the statement are that Family Engagement is all about relationships and partnerships; it is our shared responsibility, and is continuous across the ages and happens everywhere, now therefore be it

Resolved: The School Committee go on record endorsing and supporting this collaborative commitment to Family Engagement developed by the Family Engagement and Partnership subcommittee of the Birth-3rd Grade Partnership, which will be used as the foundation for family engagement across the City.

#18-212, Motion by Superintendent Evaluation Sub-Committee, that the following calendar be accepted.

CAMBRIDGE SCHOOL COMMITTEE
EVALUATION OF SUPERINTENDENT 2018

Process/timeline

timeline graphic

#18-213, Motion by Ms. Nolan, whereas a well-researched evidence-based method to close achievement gaps is extending time- either after school or during the summer, that the School Committee directs the administration in addition to the current work on possible extending the school day for all students to review all possible ways to address achievement by extending the school year through summer programming or providing intensive tutoring after the regular school day for those students who could most benefit.

#18-214, Motion by Ms. Bowman, Whereas the RSTA program prepares students for post-secondary education and careers in some of the fastest growing professions in the world today and

Whereas the CPSD understand there are multiple career pathways that lead to long-term success and

Whereas the city, as well as CPSD consistently acknowledge students who earn college scholarships upon graduation without the same level of acknowledgment for students who directly enter the workforce as a result of the RSTA program,

Therefore be it resolved that the CPSD report out on all students directly entering the workforce as a direct result of the RSTA program and,

Be it further resolved that the CPSD create a 'Signing Day' recognizing high school seniors starting jobs instead of college.

https://www.mnn.com/money/green-workplace/stories/signing-day-recognizes-high-school-seniors-startingjobs-not-college

#18-215, Motion by Ms. Bowman, whereas the Cambridge Public School District had challenges addressing the interpersonal, sociological, and psychological impacts of systemic institutionalized racism in the district this year raised by the Cambridge Rindge and Latin Black Student Union, and

Whereas dealing with personal, as well as interpersonal, issues on racism is complex and requires highly skilled professional training that School Committee members, the administration, staff as well as teachers are not formally trained to address, and

Whereas the School District is committed to addressing issues of racism in a way that transform school climate and culture,

Therefore be it resolved that the Superintendent identify and engage trained diversity and inclusion specialist that can assist the district with appropriately managing issues of racism in real-time within the school district.

#18-216, Motion by Governance Sub-Committee, whereas the Cambridge Public School committee executed its power and duties of educational planning and evaluation by voting in favor of the District Plan framework to guide strategic investments and programming within the district to improve educational outcomes for all children,

Whereas the school committee as the legislative body of the District seeks to continue to execute its power and duties in a manner that allows the public to understand the purpose of the committee and better meet the needs of children, families and the community at large in a strategic way,

Whereas the School committee seeks to leverage time in the most efficient way possible to position the district to meet the objectives and measurable goals identified in the District Plan framework,

Therefore be it resolved that the School Committee via committees or individually identify specific CPSD policies to be reviewed during a beginning of a school Committee term to create clear goals as a governing body and work with the Executive Secretary to ensure the public can access the School Committees identified goals via the School Committee website and in the Dr. Henrietta Attles Meeting Room during regular meetings.

#18-217, Motion by Governance Sub-Committee, That the School Committee adopts the revised Cambridge Public School District Fundraising Policy
POLICY ON ACCEPTING DONATIONS FROM BOOSTER ORGANIZATIONS

The Cambridge School Committee recognizes that fundraising is one way that families, students and volunteers seek to contribute to school communities. The School Committee appreciates the hard work and volunteer hours that go into these efforts.

The School Committee wishes to demonstrate appreciation for volunteer-led efforts that are conducted in consultation with school leaders, and which serve the overall educational mission and objectives of the Cambridge Public Schools. The following guidelines provide parameters for collaborating with and accepting donations from booster organizations. For the purpose of this policy, booster organizations include but are not limited to parent groups, 501 (c)(3) organizations, and “Friends Of” groups that are organized expressly for the purpose of supporting their child or children’s school community.

1. All donations to a school must be recommended for acceptance by the Principal and
Superintendent of Schools or designee and approved and accepted by the Cambridge School Committee, in accordance with state law.

2. Individual schools may not accept in-kind donations that would ordinarily be supplied through the school department budgeting process, such as staff positions, technology, or classroom curricula.

3. Appropriate financial procedures must be followed, including but not limited to those outlined in the document, Student Activity Funds Policies & Procedures.

4. School personnel can serve on the Board of Directors of the booster organization, but must recuse themselves from all fundraising and financial activities, and must be cognizant of relevant state conflict of interest law.

5. If a booster organization chooses to use fundraising methods that are not permitted under the Policy on Fundraising for Student Activities or state law, the activities may not take place inside school buildings during the school day.

6. With approval from the School Principal, an outside group may be permitted to conduct fundraising activities during the school day if it complies with all other relevant CPS Policies and Procedures and the Principal deems it appropriate.
a. Examples of activities that may be approved by a building Principal at their discretion: Holding a book fair that has the primary purpose of celebrating literacy and includes a fundraising component; selling reusable water bottles during a student lunch period, selling baked goods for nonschool community members during the school day i.e. election day.
b. Examples that are not permitted: Selling baked goods in the cafeteria at lunchtime;
selling raffle tickets during school day event.1
c. Publicity and outreach for a fundraiser organized by an outside group is not the
responsibility of school personnel. A Principal may, however, include information about
outside fundraisers in existing school communications at their discretion. The following
limitations apply:
d. Schools may not incur any measurable expense in order to include information about a fundraiser. For instance, a school may distribute flyers printed by the outside group or may insert an announcement into an existing publication.
e. Schools may not participate in exerting any pressure on members of the school
community to contribute to the outside group’s fundraising efforts.
f. The school may not advertise raffles or the sale of alcohol, or in any way create the appearance of endorsing activities that would not be permitted on school grounds while school programs are in session in compliance with state laws. This also includes fundraisers associated with advertising a business and fundraisers that do not comply with the School Wellness policy.
g. While schools may not distribute advertising for a business or restaurant that promises to donate a percentage of proceeds back to the school, nothing in this policy prohibits an outside booster organization from engaging in such programs and carrying out their own advertising for such efforts.

7. Schools may acknowledge contributions from individuals or organizations, so long as the acknowledgment does not imply endorsement of a business.
a. Examples of acceptable acknowledgments: Statement of appreciation in the school newsletter, link to a sponsor’s website in an article about the event, selling advertising space in a program booklet.
b. Not acceptable: Posting a business’s logo on the homepage of the school website, corporate mascot attending a school event, corporate logo on an official school t-shirt.

8. While fundraising can contribute to educational opportunities for students, these efforts may also raise concerns about equity. Schools with smaller volunteer pools and access to fewer sources of financial support are permitted to accept donations from groups that are organized in support of another school community. Time permitting, CPS administrators will make themselves available to provide technical guidance to booster organizations interested in addressing fundraising disparities between schools and/or devising funding plans that would benefit more than one individual school community.

POLICY ON SCHOOL-BASED FUNDRAISING FOR STUDENT ACTIVITIES

All students in the Cambridge Public Schools should have an opportunity to take part in co-curricular activities and extra-classroom experiences2 and no student should be denied participation in school-based activities because of financial inability to pay.3

To ensure accessibility for all students, schools may accept donations from individuals or organizations to pay for or defray the cost of approved co-curricular and extra classroom student activities including:

1. Field Trips and school trips in accordance with the provisions of this policy and the Cambridge Public Schools Field Trip Policy and Administrative Guidelines and Procedures for Field Trips

2. Student clubs approved by the School Principal

3. Co-curricular or enrichment activities that are not part of the district’s regular programming

4. Student-initiated special events

5. Student-initiated collections for a charitable purpose

Program income may also be accepted by schools, in the form of:

6. Ticket sales for scheduled athletic and fine arts events

7. Sale of advertising space in school publications connected to student clubs, athletics, or Visual and Performing Arts performances

Funds may not be used for purposes ordinarily supplied through the school department budgeting process, such as staff positions, technology, or purchasing curricular supplies and materials.

Solicitation Methods

Principals and school communities may encourage donations from the community towards approved school activities if the following procedures are followed:

8. No pressure may be exerted to obtain contributions from members of the school
community, even though the fundraiser is one that has been approved.

9. Fundraising must not interfere with the educational environment.

10. Staff must comply with the Advertising in Schools policy. The distribution of materials expressly designed to advertise a business or restaurant by promising to donate proceeds back to the school is not permitted.

11. Student fundraising efforts should not be the responsibility of teachers and/or other school staff.

12. The selling of raffle tickets or chances is not permitted in school buildings when such buildings are in use for school programs.4

13. Fundraising activities must comply with the requirements of the School Wellness Policy.

14. CPS personnel must follow the guidelines established in the document, “Student Activity Funds Policies & Procedures,” including implementing appropriate safeguards and following required financial practices.

15. Fundraising activities must not divert resources from the daily operation of the school.

16. If fundraising is incorporated into a school event, for instance selling tickets to a student talent show, schools must provide a mechanism for all members of the school
community to participate.

17. While online fundraising sites may be utilized, the following procedures must be adhered to:
a. Obtain approval by the ICTS department to ensure that acceptable privacy practices are being followed,5
b. Follow required bidding procedures and establish procedures for accepting raised funds and depositing them into the Student Activity Account, in consultation with CPS Finance Department, and
c. Publicize the amount of any fees charged before the transaction is completed Use of School Resources School resources, including staff time, school equipment, or supplies may not be expended for the sole purpose of planning and promoting a fundraising event.6 However, schools will not be prevented from activities that may occur as a small component of a broader educational, enrichment, or family engagement effort. Examples of acceptable fundraising activities might include (but are not limited to):

19. Teachers inviting families to make additional donations toward the cost of a field trip to cover the cost of students who may be unable to pay.

20. A school newsletter devoted to family engagement and information-sharing including an announcement of a dinner to raise funds for a school trip.

21. Parent volunteers selling water bottles with the school logo at a Back to School night, with proceeds to pay for a student dance sponsored by the school.

22. Students organizing a car wash to raise funds for the charity associated with their school club.

23. School personnel collaborating with volunteers on a book fair that has fundraising
components but is focused on encouraging reading and promoting literacy. In all instances, the role of CPS personnel is to provide a structure within which donations may be collected and accepted; and to ensure sound financial practices are followed in the handling of those donations. Volunteers should be utilized whenever possible, and fundraising should not absorb measurable amounts of any CPS staff member’s time.

1 Reference raffle policy here
2 See Student Activity Funds Policies & Procedures
3 See Field Trip Policy
4 See Raffles and Bazaars
5 See also, Acceptable Use Policy
6 See also, Gifts To and Solicitations By Staff
10. Resolutions (letters of congratulations, letters of condolence):

#18-218, Motion by Mr. Fantini, that the School Committee expresses its appreciation to Ms. Gladys Mercado of the Peabody School for springing into action when a fellow colleague, Ms. Joanne (JOJO) Masiello, started choking on a goldfish cracker. Ms. Mercado’s quick thinking saved the day when she performed the Heimlich maneuver on JoJo which resulted in the item becoming dislodged from her airway. The School Committee would like to thank Ms. Mercado, our modern day hero, for her quick thinking by using life saving CPR skills.

11. Announcements:

12. Late Orders:

13. Communications and Reports from City Officers:

At the conclusion of the Regular Meeting, the School Committee may entertain a motion to enter into Executive Session for the purpose of discussing strategy for collective bargaining and discussing strategy with respect to a Level III Grievance as part of collective bargaining and related arbitration/litigation as an open meeting may have a detrimental effect on the bargaining and arbitration/litigation positions of the Cambridge School Committee.